Infor FMS (Financial Management System) > Expense Management

The means for managing employee spending.

Did you know that your employees may be in direct control of nearly half your corporate spend? It’s easy to see how effectively managing employee-initiated spending can deliver dramatic bottom-line results.

Infor software for expense management enables companies to gain that control. Using this solution, enterprising companies improve business results in real time by automating and reducing costs of key spend-related business processes, analysing and benchmarking activities for ongoing insight, and enabling instantaneous updates and enforcement of policies related to employee-initiated spending.

Infor Expense Management helps companies like yours in more than 60 countries:

• Enforce travel policy compliance. 
• Negotiate vendor savings. 
• Reduce unnecessary and unauthorised purchases.  
• Increase accuracy of time billed to clients.  
• Increase foreign taxes reclaimed.  
• Reduce expense, travel, procurement, and time capture administrative costs.  

Infor Expense Management Solution:

You can take advantage of flexibility when choosing your Expense Management solution with a suite of integrated applications that automates all employee-based financial processes for maximum efficiency and control. It captures, processes, and analyses all employee-initiated spending, from travel and entertainment expenses to vendor payments for goods or services not captured by a purchase order process. Infor Expense Management reduces costs by eliminating manual, error-prone processes. It provides real-time policy enforcement to ensure compliance with corporate directives and has configurable workflow to effectively manage and track the approval process. 

Infor Expense Management includes four web-based modules on one common platform:

• Infor Travel Plans—for pre-trip authorisation and travel procurement. 
• Infor Expense Reports—for automation of the entire expense reporting process from report creation to approval and reimbursement, including capturing corporate card transactions from credit card vendors.  
• Infor Payment Requests—for automation of employee-initiated requests for vendor payments.  
• Infor Timesheets—for quick and accurate time capture for exempt and non-exempt employees.

Infor is now providing more choices for how customers can deploy Infor Expense Management.  To match the way you source, deploy, and service your solutions, we are offering Infor Expense Management through Software as a Service (SaaS) hosted and subscription models. These options offer you the same functionality available in on-premise software, with the flexibility of on-demand access from Infor through licensed or subscription-based pricing.  

Deployment options include: 

• On-Premise— traditional perpetual license run by customer on site  
• SaaS Hosted License—traditional software licensing plus SaaS Hosting from Infor  
• SaaS Subscription—customer subscription for on demand usage  
• Dedicated Hosting—custom single instance hosting services per individual customer

Infor Expense Management customers can choose which deployment option meets their individual requirements. For instance, some customers need to implement expense management functionality rapidly but at the low initial start-up cost offered through monthly subscription-based pricing. Companies that prefer traditional licensing but don’t want to deal with IT infrastructure and deployment requirements can choose Infor’s SaaS Hosted License option. In each scenario, customers acquire the same functionality but select how they want to pay for the software.

Employee initiated expenses can account for a surprisingly large percentage of the total corporate spend. Particularly in challenging economic times, companies that are not able to track, analyse, and control these expenditures are overlooking an enormous opportunity for cost savings. Consider, for example, the cost of unnecessary travel, unauthorised purchases, unused discounts and rebates, honest expense report errors, and under-billed clients. Other hidden costs can include the time and effort spent on administrative duties related to accounting for expenses and payments, as well as outright fraud.

With Infor Expense Management, organisations can gain control over employee initiated spending and automate expense-related processes to see dramatic benefits to the bottom line.

 Contact us to learn how Infor’s financial resource management software and multinational financial management solutions will make a difference in your business.